How to Use AI to Summarize Meetings in Seconds
Meetings are necessary but often time-consuming. Taking notes and creating summaries can take longer than the meeting itself. In 2025, AI tools make it possible to generate accurate meeting summaries in seconds. Here’s how to do it.
Why Use AI for Meeting Summaries?
- Save time by automating note-taking
- Ensure accurate records of discussions
- Share quick highlights with your team
- Stay focused during meetings instead of typing notes
Best AI Tools for Meeting Summaries
1. Otter.ai
Transcribes meetings in real time and generates summaries with key points and action items.
2. Fireflies.ai
Integrates with Zoom, Google Meet, and Teams to capture transcripts and summaries automatically.
3. Fathom
A free tool that records, transcribes, and highlights Zoom calls for easy sharing.
4. Notion AI
Great for organizing meeting notes, generating action items, and connecting summaries to your project board.
5. tl;dv
Lets you record and summarize meetings, then share clips of important moments with teammates.
Step-by-Step: Summarizing a Meeting with AI
1. Connect AI Tool to Your Meeting Platform
Most tools integrate directly with Zoom, Teams, or Google Meet.
2. Start Recording and Transcription
Allow the AI to capture audio and generate transcripts automatically.
3. Highlight Key Points
Mark important sections or let the AI detect action items automatically.
4. Generate Summary
Within seconds, AI tools provide a concise summary you can share with your team.
5. Save and Share
Export the summary to Slack, Notion, or email for team-wide visibility.
Pro Tip
Always review AI-generated summaries before sharing to ensure accuracy, especially in sensitive or detailed discussions.
Common Mistake
Relying only on transcripts. Use AI’s summary and action item features to make notes actionable and easy to digest.
FAQ
Are AI meeting summaries accurate?
They’re usually 80–90% accurate. Reviewing before sharing ensures clarity and correctness.
Can I use AI summaries for official records?
Yes, but double-check with human review for compliance and legal purposes.
Which AI meeting tool is best?
Otter.ai and Fireflies.ai are the most popular, but Fathom and tl;dv are excellent free alternatives.