How to Use AI to Take Meeting Notes in 2025
Taking notes during meetings can be distracting and time-consuming. In 2025, AI tools can automatically transcribe, summarize, and organize meeting notes, so you can focus on the conversation instead of typing. Here’s how to make meetings more productive with AI.
Why Use AI for Meeting Notes?
- Save time with automatic transcription
- Never miss key details or action items
- Keep team members aligned with accurate summaries
- Integrate directly with collaboration tools
Best AI Tools for Meeting Notes in 2025
1. Otter.ai
Transcribes meetings in real time and generates AI-powered summaries with action items.
2. Fireflies.ai
Records calls, transcribes, and creates searchable meeting archives.
3. Notion AI
Turns meeting transcripts into structured notes and tasks inside your workspace.
4. Zoom AI Companion
Integrated into Zoom, provides live transcriptions and smart meeting recaps.
5. Fathom AI
A free Zoom app that highlights key points and saves important moments automatically.
Step-by-Step: Using AI for Meeting Notes
1. Choose a Tool
Pick Otter.ai or Fireflies.ai if you want dedicated meeting note platforms, or Notion AI for team collaboration.
2. Record the Meeting
Use the AI tool to record Zoom, Teams, or Google Meet sessions.
3. Generate Notes
AI transcribes the conversation and highlights important decisions and action items.
4. Share with Team
Export notes to Slack, Notion, or email so everyone stays aligned.
5. Review and Edit
Always skim AI notes to confirm accuracy before sharing externally.
Pro Tip
Use Otter.ai to sync meeting notes directly with your calendar events for maximum automation.
Common Mistake
Relying entirely on AI transcripts without reviewing. Names and technical terms may need correction.
FAQ
Can AI take notes during live meetings?
Yes. Tools like Zoom AI Companion and Otter.ai provide live transcription and summaries.
Are AI meeting notes private?
Yes, as long as you use trusted apps with strong privacy policies.
Can AI assign tasks automatically?
Yes. Tools like Notion AI can turn meeting notes into tasks and projects.